Improve Editorial Workflow of your News Website with Edit Flow

editorial workflow news magazine

If you are managing an online newspaper or magazine website with multiple authors, then you might wanna take a look at this plugin, Edit flow is an Editorial Workflow collaboration plugin for WordPress. Edit Flow is a free open-source plugin that is maintained by few developers and Automattic itself. Edit flow has been used by many major publications, most notably by Atlantic Media’s Quartz or is using it for their VIP customers and it is an important part of their product. Many of our customers are also using this plugin with our NewspaperTimes Theme to manage their news websites.

If you are still wondering what the heck does it do, then let me simplify it for you. If you have a team of authors writing on your news website, then I’m sure you or your editor must be spending a lot of time going back and forth between email and sharing files. Your current process might be working for your, but it is not productive for sure. You as an editor should focus on creating and curating the best content for your audience, and that is the single most important thing for any news website. Edit flow makes it easy for you to collaborate with your team, which results in a productive editorial team.

Important Features of EditFlow

news editorial workflow

Let’s go through the important features of Edit flow.


editorial calendar for news website

I can’t tell you enough how important it is to manage an editorial workflow. Ideally, you should have all the content prepared for the next one or two weeks and this is where the importance of Calendar comes in play.

You can see the weekly and monthly overview of the content. It gives you a bird-eye view of your current progress. You can easily identify the content that needs more work. If there are articles which are not ready to publish, then you can delay them from a drag and drop user interference.

Custom Statuses

Custom Statuses for News editor workflow

WordPress has 3 post status by default: Published, Pending Review and Draft. With Custom statuses, you can extend this functionality and add more statuses according to your needs. When you install Edit flow, you get new ones like – ‘In Progress’, ‘Pitch’, or ‘Waiting for Edit’, these should be enough for an ideal workflow, but you can always edit them according to your needs.

Editorial Comments

Editorial Comments news editorial workflow

Private discussion area for writers and editors in the Administrator (WP Admin) area.

Editorial Metadata

Editorial Metadata News website wordpress

If some cases, you might need to save some important information with the article that is only visible to you and your editorial team. This option enables some more metadata fields where you can store the information and access them in future.


Notifications for editorial workflow news website

Get notified on any changes or updates on the important content. You can choose to subscribe or unsubscribe any posts individually. It also has an option to for the user groups. Subscribers will get notifications of changes or updates through email.

Story Budget

Story Budget view Newspaper Editorial workflow

View your content in the traditional story budget view.

User Groups

user group editor workflow for newspaper magazine publishers

If you have a large team of editors, then you can make groups of different users based on their departments and roles.

Wrapping up….

Let me know your thoughts on EditFlow. If you use any other editorial workflow solution, then let me know about it. If you are already using Editflow then please share your story as it will help other people. If you are having any issues using EditFlow, then do to let me know, I’ll try my best to help you.

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